Adding General Information to Activity
‘Elements’ are the components information that describes your organization's activities. You can see a list of your activity elements in the right hand side of the activity page. Whenever you fill any activity element, a green tick appears to mark it as completed.
Title
The first element is the Title. The title refers to the summary of the activity. It occurs only once, but may be repeated for translation into different languages using the narrative field.
Description
The title is followed by the description, which allows you to enter further information about your activity.
Activity Status
The activity status lets you choose an IATI code defining the current status of the activity i.e. ‘implementation’, ‘completion’ and so on.
Activity Date
The Activity date refers to the planned, actual start and completion dates of the activity. 'Start dates' may describe either the commencement of funding, planning or physical activity. 'End dates' describes the ending of the physical activity. The 'Add More' button can be used if you want to add more dates. If your project is in the implementation stage select ‘End Planned’ when choosing the Activity Date Type. You can also add narrative in the text box to explain why a start date was postponed.
The narrative content may contain text for accurately recording less specific dates such as month, quarter, or year.
Contact Info
This is for the person who can be contacted about this project.
Participating Organization
A 'Participating organisation' is any organisation which or is involved in some other formal way within this activity. They are likely to be:
- Funding organisations – donors to the projects.
- Accountable organisations – those who hold the grant contract and are responsible for the project.
- Implementing organisations – those who carry out the projects activities, who may be the grant holder, or are often partners who receive funds from the grant holder to carry out activities.
If the organisation publishes to IATI it will have an unique IATI organisation identifier, which is the globally unique name for this organisation and this will need to be entered in the Identifier field. You can check a list of publishers to IATI on the IATI Registry. If the organisation does not publish to IATI, they will not have an IATI organisation identifier and this field can be left blank.
If the reporting organisation plays a role in the activity it should be repeated here. One organisation may play more than one role (eg. funding and implementing): in such a case each role should be reported and the name of the organisation repeated.
You are required to enter information on either the recipient country or recipient region. You are required to add a percentage for example, if the project takes place in just one country, then this will be 100%. It takes place in more than one country, you should weigh the percentage accordingly.
You can add a narrative using the text box to add further information.
Recipient Country
Recipient country refers to the country that will benefit from this activity. If a specific country is not known, the recipient-region element should be used instead. For geographical location, use the location element.
Multiple countries and regions can be reported, in which case you must specify the percentage total commitments across each reported countries and regions.
The country can also be specified at transaction rather than activity level. If a recipient-country OR recipient-region are reported at the transaction level, all transactions MUST contain a recipient-country or recipient-region element and iati-activity/recipient-country and iati-activity/recipient-region MUST NOT be used.
Recipient Region
This element describes the supranational geopolitical region that will benefit from this activity(if applicable). For sub-national geographical location, use the location element(below).
Location
Location refers to the sub-national geographical identification of the target locations of an activity.
Sector Code
The sector code describes the type of work that your activity is undertaking. You will need to select a Vocabulary, most NGOs will chose to use the DAC-OECD vocabulary.
From the drop down menu of sector codes choose one that most accurately describes your project. You can add more codes and enter narrative in the text box to describe your project. As with geopolitical information, use the percentage box to weight the codes.
Policy Marker
The 'Policy marker' refers to a policy or theme addressed by the activity. This element was designed for the reporting of OECD DAC CRS policy markers (columns 20-23 and 28-31 of the CRS++ reporting format) but the vocabulary attribute allows it use by other (including local) systems. This element can be repeated for each policy marker.
For further guidance on adding general information to your activity please email AidStream on [email protected].