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<body class="h-entry informative"><div class="head">
<p class="logos"><a class="logo" href="https://www.w3.org/"><img crossorigin="" alt="W3C" height="48" src="https://www.w3.org/StyleSheets/TR/2021/logos/W3C" width="72">
</a></p>
<h1 id="title" class="title">Collaboration Tools Accessibility User Requirements</h1>
<p id="w3c-state"><a href="https://www.w3.org/standards/types#ED">W3C Editor's Draft</a> <time class="dt-published" datetime="2024-12-31">31 December 2024</time></p>
<p id="w3c-state"><a href="https://www.w3.org/standards/types#ED">W3C Editor's Draft</a> <time class="dt-published" datetime="2025-01-02">02 January 2025</time></p>
<details open="">
<summary>More details about this document</summary>
<dl>
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<p class="copyright">
<a href="https://www.w3.org/policies/#copyright">Copyright</a>
©
2022-2024
2022-2025

<a href="https://www.w3.org/">World Wide Web Consortium</a>.
<abbr title="World Wide Web Consortium">W3C</abbr><sup>®</sup>
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</p><p>
This document is governed by the
<a id="w3c_process_revision" href="https://www.w3.org/policies/process/20231103/">03 November 2023 <abbr title="World Wide Web Consortium">W3C</abbr> Process Document</a>.
</p></section><nav id="toc"><h2 class="introductory" id="table-of-contents">Table of Contents</h2><ol class="toc"><li class="tocline"><a class="tocxref" href="#abstract">Abstract</a></li><li class="tocline"><a class="tocxref" href="#sotd">Status of This Document</a></li><li class="tocline"><a class="tocxref" href="#intro"><bdi class="secno">1. </bdi>Introduction</a><ol class="toc"><li class="tocline"><a class="tocxref" href="#collaboration-tools"><bdi class="secno">1.1 </bdi>What are collaboration tools?</a></li><li class="tocline"><a class="tocxref" href="#distinctive-features"><bdi class="secno">1.2 </bdi>Distinctive features of collaboration tools</a></li><li class="tocline"><a class="tocxref" href="#need-definition"><bdi class="secno">1.3 </bdi>Defining User needs</a></li><li class="tocline"><a class="tocxref" href="#collab-a11y"><bdi class="secno">1.4 </bdi>Collaboration tools and accessibility</a></li><li class="tocline"><a class="tocxref" href="#social"><bdi class="secno">1.5 </bdi>Social Considerations</a></li><li class="tocline"><a class="tocxref" href="#scope"><bdi class="secno">1.6 </bdi>Scope and Applicability of this Document</a></li></ol></li><li class="tocline"><a class="tocxref" href="#synchronous"><bdi class="secno">2. </bdi>Real-Time co-editing</a></li><li class="tocline"><a class="tocxref" href="#annotations"><bdi class="secno">3. </bdi>Annotations</a></li><li class="tocline"><a class="tocxref" href="#version-control-features"><bdi class="secno">4. </bdi>Version control features</a><ol class="toc"><li class="tocline"><a class="tocxref" href="#version-control-changes"><bdi class="secno">4.1 </bdi>Suggested changes</a></li><li class="tocline"><a class="tocxref" href="#diff"><bdi class="secno">4.2 </bdi>Presenting Differences Between Revisions</a></li><li class="tocline"><a class="tocxref" href="#summation"><bdi class="secno">4.3 </bdi>Summarizations</a></li></ol></li><li class="tocline"><a class="tocxref" href="#notify"><bdi class="secno">5. </bdi>Notifications and Messages</a></li><li class="tocline"><a class="tocxref" href="#access-control"><bdi class="secno">6. </bdi>Access Controls</a></li><li class="tocline"><a class="tocxref" href="#conventions"><bdi class="secno">7. </bdi>General Guidance on Implementing Accessibility Features of Collaborative Environments</a></li><li class="tocline"><a class="tocxref" href="#references"><bdi class="secno">A. </bdi>References</a><ol class="toc"><li class="tocline"><a class="tocxref" href="#informative-references"><bdi class="secno">A.1 </bdi>Informative references</a></li></ol></li></ol></nav>
</p></section><nav id="toc"><h2 class="introductory" id="table-of-contents">Table of Contents</h2><ol class="toc"><li class="tocline"><a class="tocxref" href="#abstract">Abstract</a></li><li class="tocline"><a class="tocxref" href="#sotd">Status of This Document</a></li><li class="tocline"><a class="tocxref" href="#intro"><bdi class="secno">1. </bdi>Introduction</a><ol class="toc"><li class="tocline"><a class="tocxref" href="#collaboration-tools"><bdi class="secno">1.1 </bdi>What are collaboration tools?</a></li><li class="tocline"><a class="tocxref" href="#distinctive-features"><bdi class="secno">1.2 </bdi>Our Scope: Distinctive features of collaboration tools</a></li><li class="tocline"><a class="tocxref" href="#need-definition"><bdi class="secno">1.3 </bdi>Defining User needs</a></li><li class="tocline"><a class="tocxref" href="#collab-a11y"><bdi class="secno">1.4 </bdi>Collaboration tools and accessibility</a></li><li class="tocline"><a class="tocxref" href="#social"><bdi class="secno">1.5 </bdi>Social Considerations</a></li><li class="tocline"><a class="tocxref" href="#scope"><bdi class="secno">1.6 </bdi>Scope and Applicability of this Document</a></li></ol></li><li class="tocline"><a class="tocxref" href="#synchronous"><bdi class="secno">2. </bdi>Real-Time co-editing</a></li><li class="tocline"><a class="tocxref" href="#annotations"><bdi class="secno">3. </bdi>Annotations</a></li><li class="tocline"><a class="tocxref" href="#version-control-features"><bdi class="secno">4. </bdi>Version control features</a><ol class="toc"><li class="tocline"><a class="tocxref" href="#version-control-changes"><bdi class="secno">4.1 </bdi>Suggested changes</a></li><li class="tocline"><a class="tocxref" href="#diff"><bdi class="secno">4.2 </bdi>Presenting Differences Between Revisions</a></li><li class="tocline"><a class="tocxref" href="#summation"><bdi class="secno">4.3 </bdi>Summarizations</a></li></ol></li><li class="tocline"><a class="tocxref" href="#notify"><bdi class="secno">5. </bdi>Notifications and Messages</a></li><li class="tocline"><a class="tocxref" href="#access-control"><bdi class="secno">6. </bdi>Access Controls</a></li><li class="tocline"><a class="tocxref" href="#conventions"><bdi class="secno">7. </bdi>General Guidance on Implementing Accessibility Features of Collaborative Environments</a></li><li class="tocline"><a class="tocxref" href="#references"><bdi class="secno">A. </bdi>References</a><ol class="toc"><li class="tocline"><a class="tocxref" href="#informative-references"><bdi class="secno">A.1 </bdi>Informative references</a></li></ol></li></ol></nav>

<section id="intro"><div class="header-wrapper"><h2 id="x1-introduction"><bdi class="secno">1. </bdi>Introduction</h2><a class="self-link" href="#intro" aria-label="Permalink for Section 1."></a></div>

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<li>A midi or audio editing application that allows real-time synchronous audio content editing, or asynchronous content editing. Collaborators hear edited content on demand during a teleconference editing session or on content refresh when editing asynchronously.</li>
</ul>
</section>
<section id="distinctive-features"><div class="header-wrapper"><h3 id="x1-2-distinctive-features-of-collaboration-tools"><bdi class="secno">1.2 </bdi>Distinctive features of collaboration tools</h3><a class="self-link" href="#distinctive-features" aria-label="Permalink for Section 1.2"></a></div>
<section id="distinctive-features"><div class="header-wrapper"><h3 id="x1-2-our-scope-distinctive-features-of-collaboration-tools"><bdi class="secno">1.2 </bdi>Our Scope: Distinctive features of collaboration tools</h3><a class="self-link" href="#distinctive-features" aria-label="Permalink for Section 1.2"></a></div>

<p>This document focuses primarily on features unique to collaboration tools, rather than features which they share with other Web applications or with application software in general. Indeed, any tool that provides one or more of the features enumerated here may benefit from the user needs and corresponding requirements elaborated in the sections that follow.</p>
<p>This document focuses on features unique to collaboration tools, rather than features which they share with other Web applications. Most especially this document avoids discussion of features applicable to software in general. However, any software that provides one or more of the features enumerated here may benefit from the user needs and corresponding requirements elaborated in the sections that follow.</p>
<p>The distinctive capabilities of collaboration tools are illustrated by the examples described in the section: <a href="#collaboration-tools" class="sec-ref"><bdi class="secno">1.1 </bdi>What are collaboration tools?</a>. It is important to consider how these features are manifested in the tool's user interface. From this perspective, the distinguishing features may be described as follows.</p>
<dl>
<dt>Real-time and asynchronous co-editing</dt>
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<section id="scope"><div class="header-wrapper"><h3 id="x1-6-scope-and-applicability-of-this-document"><bdi class="secno">1.6 </bdi>Scope and Applicability of this Document</h3><a class="self-link" href="#scope" aria-label="Permalink for Section 1.6"></a></div>

<p>Accessibility-related guidance provided in this document is applicable to a wide variety of tools. No unnecessary restriction is placed on the types of Web-based software to which it may reasonably be applied.</p>
<p>If a tool implements one or more of the distinctive features described in section <a href="#distinctive-features" class="sec-ref"><bdi class="secno">1.2 </bdi>Distinctive features of collaboration tools</a>, then the guidance in this document which addresses each such supported feature is relevant and applicable to the tool. Thus, the scope of the document includes any tool implemented using Web technologies that implements at least one of the distinctive features for which guidance is offered in the sections that follow.</p>
<p>If a tool implements one or more of the distinctive features described in section <a href="#distinctive-features" class="sec-ref"><bdi class="secno">1.2 </bdi>Our Scope: Distinctive features of collaboration tools</a>, then the guidance in this document which addresses each such supported feature is relevant and applicable to the tool. Thus, the scope of the document includes any tool implemented using Web technologies that implements at least one of the distinctive features for which guidance is offered in the sections that follow.</p>
<p>For example, an annotation tool supporting the association of shared comments with selected text in Web pages would offer only a single feature described in this document. For this reason, only section <a href="#annotations" class="sec-ref"><bdi class="secno">3. </bdi>Annotations</a> would be relevant to the tool.</p>
</section>

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