add cancel meeting checklist. this is a draft and invited to be impro…

…ved upon

cancelMeeting.md

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+# A Checklist for Canceling a Meeting
+
+## Decision and Messaging
+- Define the reason why the meeting is being canceled
+- Define the plan for rescheduling canceled meeting (postpone, skip)
+- Define plan for adjusting future meetings, if necessary
+- Craft a concise message summarizing the situation that covers the above points in 2-4 sentences
+
+## Communicating with Membership
+- Define point person for communicating message to members (membership coordinator or otherwise)
+- Communicate message via email
+- Communicate message via discord
+- Communicate message via twitter
+- Cancel the event on Meetup
+
+## Communicating with Other Relevant Parties
+- Notify the venue that the event has been canceled (booking coordinator or otherwise)
+- Notify the speaker that the event has been canceled (speaking coordinator or otherwise)
+- Notify partner groups that the event has been canceled (community outreach coordinator or otherwise)
+- Notify corporate sponsors that the event has been canceled (corporate outreach coordinator or otherwise)
+
+## In case of very short notice (less than 1 day)
+- Identify members of steering committee available to handle the situation
+- Consider options to prevent canceling
+- Work through Decision and Messaging points together
+- Delegate communication points, which are roughly in order of priority
+