User Manual

Project Description

The conversation catcher is a mobile app that is used to record a conversation and convert it into structured text that can be analysed to extract the main and important ideas of the conversation. Conversation catcher can be used in corporate environments to automatically create minutes for any meeting. This app can also be used as a personal tool to record and summarise any conversation in a structured manner which allows a user to store the key ideas of important conversations.
The app allows users to record a conversation/meeting or upload a recording to the app. This recording will be translated and summarised in the app to produce a pdf that the user can view. This pdf can be downloaded and shared with other users. Additionally, an idea can be searched and all conversations where that idea was discussed will be included.

Flow of usage

Registration

• If the user is already registered then they click on the link under the register button that will then take you to the login.
• If the user is not already registered then they need to follow the following steps in order to register:
  • The user enters their email address in the email field.
  • The user enters their password for the app in the password field.
  • Once the previous two steps are filled in click the register button to register for the app this will then take them to the app's home page.
    • If the user didn't fill in the two fields correctly or at all an error message is displayed.

Login

• To log in to the app the following steps are followed:
  • The user enters their email address in the email field.
  • The user enters their password for the app in the password field.
  • Once the previous two steps are filled in click the login button to log in to the app this will then take them to the app's home page.
    • If the user didn't fill in the two fields correctly or at all an error message is displayed.
    • If the login fails because they are not registered an appropriate message is displayed.

Home

• This is the landing page that logged in users start at.
• The top of the page has the most recently created pdf for easy access for the user and the user can interact with them in a similar way as to when they interact with pdfs on the view all page.
• Under the recent pdfs there are two buttons:
  • The top button that takes the user to the view all page where they have they can view the rest of their pdfs.
  • The bottom button takes the user to the app's settings.
• At the bottom of the page is the interface for making and uploading a recording that will be explained under the headings that follow.
  • The left button is for making a recording in-app to upload and the right one is for uploading a recording from the device.

Recording

• This shows what it looks like when a recording is being made in-app.
  • The icon becomes blue and a triangle from a grey microphone, this is how you know that it is recording.

Stop Recording

• When the blue triangle for recording is pressed the recording is stopped/paused.
  • A popup comes up to choose the next action which when selected does the following:
    • Convert audio: uploads the recording to be converted.
    • Resume recording: which resumes the recording that is being made in-app
    • Discard recording: This discards the recording being made and returns to the normal home screen.

Upload Recording

• This is the right button of the recording buttons. This allows you to upload an existing recording from your phone.
  • The user clicks on the file icon which will allow them to choose the file to upload from their device.

Recording selected

• When a recording has been selected from the device, the recording's name of it is displayed and the user can now press the upload button to start the conversion.

View All

• This page allows the user to view all their pdfs and interact with them. They can do all the following with them:
  • Order the pdfs by date or name.
    • In the bottom right corner.
  • Search for an idea in the pdfs.
    • Search bar on top of the page.
  • View the pdf
    • By clicking on the pdf
  • Download - By pressing the cloud icon on the pdf they can download the pdf to their device.
  • Move to only cloud - By pressing the file icon on the pdf they can remove the pdf from local storage so that it is only available online.
  • When the three-circle button is in the middle of the bottom of the page (seen in more options image) is pressed the following options come up that allows you to select multiple pdfs
    • Rename - The user can select the pdf (edit name image and edit name popup image)
    • Delete - They can select multiple pdfs to delete (delete image and delete prompt image)
    • Share - They can select multiple pdfs to share (similar to delete)

More options

Edit Name

Edit Name Popup

Delete

Delete Prompt

Settings

• This is the settings page for the app which has the following options:
  • Change email
  • Change password
  • Change colour
  • Log out

Change email

• The first field is the new email to change your account's email to.
• The second field is for verifying the email where the new email is repeated.
• Once the two fields are filled in click the change email button to change the email this will then take the user to the settings page.

Change password

• The first field is the new password to change your account's password to.
• The second field is for verifying the password where the new password is repeated.
• Once the two fields are filled in click the change password button to change the password this will then take the user to the settings page.

Reset password

• The page has a reset password button which sends an email to the user's email to reset the password.

Change colour

• This page allows users to choose the colour to change to the colour of the app.