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SITTV Barcode System Specification

Introduction

In order to establish a more consistent and traceable system for the management of SITTV equipment, a new system shall be put into place in order to ease the administration of operations.

The lack of a proper equipment management system has needlessly tasked members, and made operations difficult.

Requirements

The system in question should be similar to library self check-out/in system. Verified users will be able to login with their username/production, scan the items needed for the production, and log their usage.

Database Requirements

  • List of user names and cwid's
  • List of productions
  • Barcode, name (and possibly pictures)
  • Ability to keep track of who has what privileges.

Touch-screen UI Requirements

  • Ability to login by name/cwid pair
  • Ability to sign in by production
  • Autogeneration of forms
  • Automatic return (regardless of user login)

Backend UI

  • Ability to check out who/which productions are in possession of what equipment.
  • Usage statistics based on logs (what equipment is used by most, by whom, etc.)

Notification Bot

  • Bookie Bot the bot that comes after you if you don't return what you owe
  • Slack bot for overdue item notifications
  • Contacts necessary parties (user, producer, director of operations, etc.)

Design Considerations

Database

  • Containerize the database (most likely using Docker)

Web App

  • Use a standard scripting language such as Python or NodeJS.

Touch Screen

  • Integration of a card-swipe system to expedite login on the touch screen.
  • Item entry by barcode and calendar selector (for date-until).

Prototype Specification

Component Tool
Database MongoDB, Redis
Language Python
Web Framework Flask
Containerization Docker

Database Specification

User

Field Type
Name string
Username/email string
CWID int64
Productions list of string

Item

Field Type
Name string
Barcode int64
Checkout Checkout

Checkout

Field Type
Who user name (string)
Production string
Checkout Date date
Until When date