From 6b6895f700d75b7766a3ca1c6790d5769e831a7a Mon Sep 17 00:00:00 2001 From: alexma22 Date: Sun, 19 Nov 2023 20:19:10 -0500 Subject: [PATCH 1/4] Added a section about communicating tasks and deadlines with your team to Teamwork.md --- Topics/Teamwork.md | 8 ++++++++ 1 file changed, 8 insertions(+) diff --git a/Topics/Teamwork.md b/Topics/Teamwork.md index ee483dcc4..7d102c986 100644 --- a/Topics/Teamwork.md +++ b/Topics/Teamwork.md @@ -11,6 +11,14 @@ Working as a team effectively requires a lot of planning and organization. Proje ## Team Communication During the early stages of forming a team, the group should also establish general expectations for how the team plans to communicate with one another. This may include setting up a team communication channel on a specific platform (ex. discord or slack) and establishing regular check-up meetings (including when these meetings are and where they will be held - for example, in person or online). These general meetings can be used to outline general expectations and project requirements, update one another on individual progress, delegate new reponsibilities, and set project deadlines. +An important part of team communication is in communicating tasks, deadlines and progress. Each team member should have good knowledge of the general progress of the project. This will give each team member a deeper understanding of the current state of the project so that they can more adequetly allocate their time. Perhaps even more importantly, the project manager will be able to have a deeper understanding of the progress of the project, and the team member's working habits and they will be able to manage the team more adequetly. + +With a deeper understanding of the project progress, project managers will be able to assign more realistic dates and deadlines, and keep team members on task and on the right tasks. With a deeper understanding of their team member's working habits they can also more adequetly update stakeholders amd allocate budget. This will help avoid unforseen issues while approaching deadlines. For instance, if a project lead notices that their team is lagging behind on a task for a specific deadline, then they will be able to correctly reassess the deadline, and the deeper insight will allow him to more accurately set future deadlines. + +In general, when setting goals for your team as a project manager, their are many things to consider, such as the clarity of the goal, the fact that it is a realistic goal, and that the goal is relevant and important to your project. Proper communication with your team members will aid in acheiving each of these goals, and correctly following these tips will help your team reach their goals and provide a better product to your client. In this process, organization is key, and a project manager must try to leverage all the tools available to him to improve his ability to manage the team. When it comes to deadline-setting and task prioritizing, one of the most powerful tools that a manager can use is a todo list or project board/roadmap. + +There are many useful options for this, such as [Notion](https://notion.notion.site/Product-roadmap-c5e8829bb9644dd08c576452ee200404) and [Trello](https://trello.com/b/1x4Uql2u/project-management. Both of these tools allow a project manager and their team to create a page, that they can all access to check important tasks and notes about those tasks. + ### Getting Clarification You always want to ensure that all team members are on the same page when working together. If you are ever unsure about something that was said during a meeting or have any confusions in general, ask your team members with specific and explicit questions. It is helpful to reiterate your understanding back to the team to confirm your understanding is correct. Some example phrases you may use (taken from [Week 8 Lecture Slide 12](https://q.utoronto.ca/courses/293515/files/25224801/download?download_frd=1)) includes: - "Can you please clarify..." From c3471b45641ebfc3e92ab2313579eb53bfc7454a Mon Sep 17 00:00:00 2001 From: alexma22 Date: Sun, 19 Nov 2023 21:33:58 -0500 Subject: [PATCH 2/4] Fixed some grammar as suggested. --- Topics/Teamwork.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/Topics/Teamwork.md b/Topics/Teamwork.md index 7d102c986..c5c78dafe 100644 --- a/Topics/Teamwork.md +++ b/Topics/Teamwork.md @@ -15,9 +15,9 @@ An important part of team communication is in communicating tasks, deadlines and With a deeper understanding of the project progress, project managers will be able to assign more realistic dates and deadlines, and keep team members on task and on the right tasks. With a deeper understanding of their team member's working habits they can also more adequetly update stakeholders amd allocate budget. This will help avoid unforseen issues while approaching deadlines. For instance, if a project lead notices that their team is lagging behind on a task for a specific deadline, then they will be able to correctly reassess the deadline, and the deeper insight will allow him to more accurately set future deadlines. -In general, when setting goals for your team as a project manager, their are many things to consider, such as the clarity of the goal, the fact that it is a realistic goal, and that the goal is relevant and important to your project. Proper communication with your team members will aid in acheiving each of these goals, and correctly following these tips will help your team reach their goals and provide a better product to your client. In this process, organization is key, and a project manager must try to leverage all the tools available to him to improve his ability to manage the team. When it comes to deadline-setting and task prioritizing, one of the most powerful tools that a manager can use is a todo list or project board/roadmap. +In general, when setting goals for your team as a project manager, there are many things to consider, such as the clarity of the goal, the fact that it is a realistic goal, and that the goal is relevant and important to your project. Proper communication with your team members will aid in acheiving each of these goals, and correctly following these tips will help your team reach their goals and provide a better product to your client. In this process, organization is key, and a project manager must try to leverage all the tools available to him to improve his ability to manage the team. When it comes to deadline-setting and task prioritizing, one of the most powerful tools that a manager can use is a todo list or project board/roadmap. -There are many useful options for this, such as [Notion](https://notion.notion.site/Product-roadmap-c5e8829bb9644dd08c576452ee200404) and [Trello](https://trello.com/b/1x4Uql2u/project-management. Both of these tools allow a project manager and their team to create a page, that they can all access to check important tasks and notes about those tasks. +There are many useful options for this, such as [Notion](https://notion.notion.site/Product-roadmap-c5e8829bb9644dd08c576452ee200404) and [Trello](https://trello.com/b/1x4Uql2u/project-management). Both of these tools allow a project manager and their team to create a page, that they can all access to check important tasks and notes about those tasks. ### Getting Clarification You always want to ensure that all team members are on the same page when working together. If you are ever unsure about something that was said during a meeting or have any confusions in general, ask your team members with specific and explicit questions. It is helpful to reiterate your understanding back to the team to confirm your understanding is correct. Some example phrases you may use (taken from [Week 8 Lecture Slide 12](https://q.utoronto.ca/courses/293515/files/25224801/download?download_frd=1)) includes: From a4e8cc0af5b9d1954c8eb424c14f2bd03b05a43d Mon Sep 17 00:00:00 2001 From: alexma22 Date: Sun, 19 Nov 2023 23:10:46 -0500 Subject: [PATCH 3/4] Added image and deeper explanation on how progress boards could be used. --- Topics/Teamwork.md | 5 +++++ 1 file changed, 5 insertions(+) diff --git a/Topics/Teamwork.md b/Topics/Teamwork.md index c5c78dafe..3725ea780 100644 --- a/Topics/Teamwork.md +++ b/Topics/Teamwork.md @@ -19,6 +19,11 @@ In general, when setting goals for your team as a project manager, there are man There are many useful options for this, such as [Notion](https://notion.notion.site/Product-roadmap-c5e8829bb9644dd08c576452ee200404) and [Trello](https://trello.com/b/1x4Uql2u/project-management). Both of these tools allow a project manager and their team to create a page, that they can all access to check important tasks and notes about those tasks. +Here is an example progress board given by Trello: +![Image](https://i.imgur.com/mIJW3x5.png) +You may notice that there are several states for each task, from 'To Do' to 'Done' or even 'Blocked.' This allows the team to understand the progress of all their tasks, and even if a task was stopped. You will also notice that there are team members assigned to some tasks which gives clear communication to the whole team about who is working on what. As you can see, there is a lot of information that a project manager can gain through this kind of tool, and it will all help them with being able to guide their team as described above. + + ### Getting Clarification You always want to ensure that all team members are on the same page when working together. If you are ever unsure about something that was said during a meeting or have any confusions in general, ask your team members with specific and explicit questions. It is helpful to reiterate your understanding back to the team to confirm your understanding is correct. Some example phrases you may use (taken from [Week 8 Lecture Slide 12](https://q.utoronto.ca/courses/293515/files/25224801/download?download_frd=1)) includes: - "Can you please clarify..." From 2a3b7ba042e40e0f5556947d4596fa2c98dfae7d Mon Sep 17 00:00:00 2001 From: alexma22 Date: Sat, 25 Nov 2023 20:02:33 -0500 Subject: [PATCH 4/4] Added a subheader. --- Topics/Teamwork.md | 1 + 1 file changed, 1 insertion(+) diff --git a/Topics/Teamwork.md b/Topics/Teamwork.md index 3725ea780..631474d04 100644 --- a/Topics/Teamwork.md +++ b/Topics/Teamwork.md @@ -11,6 +11,7 @@ Working as a team effectively requires a lot of planning and organization. Proje ## Team Communication During the early stages of forming a team, the group should also establish general expectations for how the team plans to communicate with one another. This may include setting up a team communication channel on a specific platform (ex. discord or slack) and establishing regular check-up meetings (including when these meetings are and where they will be held - for example, in person or online). These general meetings can be used to outline general expectations and project requirements, update one another on individual progress, delegate new reponsibilities, and set project deadlines. +### Time Management An important part of team communication is in communicating tasks, deadlines and progress. Each team member should have good knowledge of the general progress of the project. This will give each team member a deeper understanding of the current state of the project so that they can more adequetly allocate their time. Perhaps even more importantly, the project manager will be able to have a deeper understanding of the progress of the project, and the team member's working habits and they will be able to manage the team more adequetly. With a deeper understanding of the project progress, project managers will be able to assign more realistic dates and deadlines, and keep team members on task and on the right tasks. With a deeper understanding of their team member's working habits they can also more adequetly update stakeholders amd allocate budget. This will help avoid unforseen issues while approaching deadlines. For instance, if a project lead notices that their team is lagging behind on a task for a specific deadline, then they will be able to correctly reassess the deadline, and the deeper insight will allow him to more accurately set future deadlines.