Support use of community collections and administrative sets

[DaltonAlves]

May require further discussion before implementation. More of an EPIC? Some of the below user stories can be accomplished via ‘GW Unit’ facet searches. Benefit of using community collections and administrative sets in terms of spotlights and collocated lists of administrative sets/collections.

Could relevant records be tagged with administrative units to facilitate organization and searching? Effort could be made to mediate existing records over time. Going forward the appropriate units would be assigned during the deposit process. Mediation could be done by ScholCom over time. Need to define workflows going forward for ingesting into appropriate administrative sets.

User Stories:

As a department chair, I want to see publications and other records submitted by my department and its members.

As a librarian, I want to find the records of the Council of Librarians for the years 2017 and 2020.

As a researcher, I'd like to search within the records published by the Eleanor Roosevelt Project.

As an undergraduate journal editor, I want to group issues of my journal together.

As university archivist, I want to group and provide access to born-digital records of the Office of the President.

As archivist, I want to group and provide access to digitized records.

As a librarian, I'd like to group acquired materials together as an artificial collection.

As a researcher, I want to browse and search within records of the University Archives.

[DaltonAlves]

How is collection 'type' being used? Presently 10 collections in GWSS: 2 admin sets, 2 journals; 6 community collections. Of the 6 community collections, many represent collections of student or gw affiliated journals. Is there any use to the collection type? Admin sets seems most relevant as these appear to have administrative/management purposes.

[DaltonAlves]

Some possible content that might be candidates for new collections:

• Council of Librarian Meeting Minutes (as a sub collection of the already existent CoL collection)
  • Good example of sub-collection functionality and university archives/records management use case. Post-custodial stewardship of digital content.
• Wooden Teeth
  • 62 records
  • described outside of GWSS in an archival collection. Presently uses 1 ArchivesSpace DAO record to link to a search result via a facet for GW unit = "Wooden Teeth." Good example of thinking through data model/relationship between GWSS and Aspace for digital collections.
• Eleanor Roosevelt Project
  • What is the value in collocating these as a collection? Currently, users can collocate via a GW Unit facet search. Similar to Wooden Teeth in that regard.
• Special Collections Research Center
  • Manuscript Collections
    • Meeting of the District of Columbia Statehood Constitutional Convention (MS2094)
  • University Archives
    • Corcoran Gallery of Art
  • International Brotherhood of Teamsters
    • LAC0004 (microfilm)
    • Teamster Magazine
• Global Resources Center
  • Place Okinawa FOAI collection as a sub collection?

In general, I'm less interested in supporting discovery of archival collections through GWSS at present. GWSS/hyrax is configured for bibliographic description, not archival description.. Creating collections for Wooden Teeth and CoL Meeting minutes is most appropriate at this time.