Forms

Purpose

This page is to help people choose between the various form solutions available. Some options include:

• Common Forms Toolkit
• Forms Flow AI
• Common Hosted Forms Service
• Orbeon Forms

Common Forms Toolkit - COMFORT

Target use case:

Business needs	Business DOES NOT need
a form to collect some data	to make frequent changes to forms
a database to store the data	to make and publish new forms frequently
an admin page to view submission
a function to assign status to submissions
a dashboard to report out on the data collected

• Github
• Wiki

If you are interested in using COMFORT for your form, please read the Onboarding Checklist.

Example Apps with COMFORT

In response to the recent Covid-19 outbreak, the following workplace safety forms were built:

v1 - Single Form

• Silviculture Operator Screening

Statistics for v1 are on the Usage Dashboard

v2 - Multiple Forms

• Mines Operator Screening
• Agriculture Seafood Operator Screening
• Forestry Sector Operator Screening

Statistics for v2 are on the Usage Dashboard

Forms Flow AI

This app is built with Form.io and Camunda to enable Form Builder and workflow capability

• Github

Example Apps with Forms Flow AI

v1 - Form.io implementation

• Drone PIA

Common Hosted Forms Service - CHEFS

Features completed v0.0.1:

• View list of forms you have some access on
• Create a new form
• Form builder (simple view)
• Form builder (advanced view)
• Save Form Design
• View a form and Submit a form to the database
• Authentication for IDIR users
• Form visibility for all IDIR
• Share button for a form to get the direct link, and generate a QR Code
• Role based access control to manage a form with 5 roles (owner, team manager, editor, form reviewer, submitter)

Features needed for first candidate release v0.1.0:

• Edit form and save new version
• View submission page styled without the app navigation header
• export submissions for a form within date range
• Styling fixes for accessibility
• Privacy Risk Assessment (draft)
• Download form schema in the form designer view
• Back, Refresh or Close warning before leaving the page (designer or submission)

Features planned for MVP v1.0.0:

• Disclaimer and Statement of Responsibility for Users
• email notifications for a submission to the form reviewer
• email notifications for a submission to the submitter
• generate pdf of submission
• marking forms as deleted
• User orientation materials
• Home page / landing page content
• Form Visibility for select list of Users
• ability to refresh your browser without losing your form design progress
• ability to save partially completed form submissions
• Publish and unpublish a form

Features planned for post MVP:

• state management for each form submission record
• email notification for state changes
• authentication with BC Services Card, BCeID
• Offline data capture

• Github

If you think CHEFS might be the right tool for your next forms project, please contact the Common Services Team to find out more.

Orbeon Forms

GCPE hosts a service using Orbeon Forms for implementing forms within the gov.bc.ca website. This is a good solution for those that are asking for information in the context of their online gov.bc.ca website. The reason that the Common Forms Toolkit, and the Common Hosted Forms Service are being built is to help software development teams who want to embed forms into their existing applications, or just need something that provides the full web application experience.