From 75062bc8f73c43c1e00a8191f44635306732fd54 Mon Sep 17 00:00:00 2001 From: Rui Hu <7605757+maggierui@users.noreply.github.com> Date: Thu, 5 Dec 2024 13:51:12 -0500 Subject: [PATCH 1/5] name change: agents in SharePoint to SharePoint agents --- .../manage-access-agents-in-sharepoint.md | 14 +++++++------- .../manage-trial-agents-sharepoint-powershell.md | 16 ++++++++-------- SharePoint/SharePointOnline/toc.yml | 4 ++-- 3 files changed, 17 insertions(+), 17 deletions(-) diff --git a/SharePoint/SharePointOnline/manage-access-agents-in-sharepoint.md b/SharePoint/SharePointOnline/manage-access-agents-in-sharepoint.md index 089a33f257..ff6747ecfc 100644 --- a/SharePoint/SharePointOnline/manage-access-agents-in-sharepoint.md +++ b/SharePoint/SharePointOnline/manage-access-agents-in-sharepoint.md @@ -1,6 +1,6 @@ --- ms.date: 11/19/2024 -title: Manage access to agents in SharePoint +title: Manage access to SharePoint agents ms.reviewer: ms.author: ruihu author: maggierui @@ -20,11 +20,11 @@ ms.collection: ms.localizationpriority: medium search.appverid: - MET150 -description: "Learn how to manage access to agents in SharePoint with built-in SharePoint permission models, SharePoint Advanced Management features such as restricted access control, restricted content discovery, and Microsoft Purview Data Loss Prevention (DLP)." +description: "Learn how to manage access to SharePoint agents with built-in SharePoint permission models, SharePoint Advanced Management features such as restricted access control, restricted content discovery, and Microsoft Purview Data Loss Prevention (DLP)." --- -# Manage access to agents in SharePoint +# Manage access to SharePoint agents -Agents in SharePoint, powered by AI, help users quickly find information and insights on SharePoint sites, pages, and document libraries. Agents in SharePoint access your organization's data the same way [Copilot in other Microsoft 365 apps](/sharepoint/sharepoint-copilot-best-practices#copilot-and-sharepoint) does, responding to users based on their access permissions to the data. As a SharePoint admin, you can manage users' access to an agent in multiple ways by managing: +SharePoint agents, powered by AI, help users quickly find information and insights on SharePoint sites, pages, and document libraries. SharePoint agents access your organization's data the same way [Copilot in other Microsoft 365 apps](/sharepoint/sharepoint-copilot-best-practices#copilot-and-sharepoint) does, responding to users based on their access permissions to the data. As a SharePoint admin, you can manage users' access to an agent in multiple ways by managing: - Who can access the agents - What information the user can access through the agent @@ -34,7 +34,7 @@ Agents in SharePoint, powered by AI, help users quickly find information and ins ### Use file permissions on the agent file -As agents in SharePoint are represented as [.agent files](https://support.microsoft.com/office/create-and-edit-an-agent-d16c6ca1-a8e3-4096-af49-67e1cfdddd42#where-agent-file), permissions on the *.agent* file govern who can access or edit the agent. Only users who are able to create or access files on a SharePoint site can create or access agents. +As SharePoint agents are represented as [.agent files](https://support.microsoft.com/office/create-and-edit-an-agent-d16c6ca1-a8e3-4096-af49-67e1cfdddd42#where-agent-file), permissions on the *.agent* file govern who can access or edit the agent. Only users who are able to create or access files on a SharePoint site can create or access agents. ### Control user access through licensing @@ -43,13 +43,13 @@ Currently, users with a [Microsoft 365 Copilot license](/copilot/microsoft-365/m Admins can choose to edit the service plans under the Copilot license to specifically allow or block users from using Copilot experiences on SharePoint. Under the [license details page for Microsoft 365 Copilot](https://admin.microsoft.com/Adminportal/Home?#/licensedetailpage/639dec6b-bb19-468b-871c-c5c441c4b0cb) on the Microsoft 365 admin center, admins can turn *'Microsoft 365 Copilot for SharePoint'* on or off on a per-user basis. For example, a user could be allowed to use Microsoft 365 Copilot on Teams but not use any agents on SharePoint alone. Note that this will also disable Copilots on OneDrive and the SharePoint page authoring Copilot for that user. > [!NOTE] -> From January 6, 2025, to June 30, 2025, enterprise tenants with 50 or more Microsoft 365 Copilot licenses will receive 10,000 free Agents in SharePoint queries for unlicensed users every month as a trial. Users with a role of SharePoint administrator or higher can [check the trial promotion status](/powershell/module/sharepoint-online/get-spocopilotpromooptinstatus) and [set trial promotion](/powershell/module/sharepoint-online/set-spocopilotpromooptinstatus) using PowerShell cmdlets. Please see the terms of trial usage [here](/legal/microsoft-365/in-app-trials-terms-of-service). +> From January 6, 2025, to June 30, 2025, enterprise tenants with 50 or more Microsoft 365 Copilot licenses will receive 10,000 free SharePoint agents queries for unlicensed users every month as a trial. Users with a role of SharePoint administrator or higher can [check the trial promotion status](/powershell/module/sharepoint-online/get-spocopilotpromooptinstatus) and [set trial promotion](/powershell/module/sharepoint-online/set-spocopilotpromooptinstatus) using PowerShell cmdlets. Please see the terms of trial usage [here](/legal/microsoft-365/in-app-trials-terms-of-service). ## Manage what information a user can access through the agents ### With built-in SharePoint features -Agents in SharePoint use SharePoint sites, pages, and document libraries as knowledge sources to respond to the user. You can control a user’s access to the information when they use an agent by controlling their access to the site. SharePoint provides many tools to control access to a site: +SharePoint agents use SharePoint sites, pages, and document libraries as knowledge sources to respond to the user. You can control a user’s access to the information when they use an agent by controlling their access to the site. SharePoint provides many tools to control access to a site: - Control access to a site that is associated with a [Microsoft 365 group](/microsoft-365/solutions/collaboration-governance-overview) by [setting the site as private](https://support.microsoft.com/office/change-a-site-s-title-description-logo-and-site-information-settings-8376034d-d0c7-446e-9178-6ab51c58df42) (team sites only) and controlling group membership. - Control access to a site that isn't associated with a group using [site permissions](/sharepoint/site-permissions). diff --git a/SharePoint/SharePointOnline/manage-trial-agents-sharepoint-powershell.md b/SharePoint/SharePointOnline/manage-trial-agents-sharepoint-powershell.md index a8c217b972..5cae5e100f 100644 --- a/SharePoint/SharePointOnline/manage-trial-agents-sharepoint-powershell.md +++ b/SharePoint/SharePointOnline/manage-trial-agents-sharepoint-powershell.md @@ -1,6 +1,6 @@ --- ms.date: 11/26/2024 -title: Manage trial access to Agents in SharePoint with PowerShell +title: Manage trial access to SharePoint agents with PowerShell ms.reviewer: ms.author: ruihu author: maggierui @@ -19,18 +19,18 @@ ms.collection: ms.localizationpriority: medium search.appverid: - MET150 -description: "Learn how to manage trial access to agents in SharePoint with PowerShell and how the trial access affects your organization." +description: "Learn how to manage trial access to SharePoint agents with PowerShell and how the trial access affects your organization." --- -# Manage trial access to Agents in SharePoint with PowerShell +# Manage trial access to SharePoint agents with PowerShell -## What is the trial access to agents in SharePoint +## What is the trial access to SharePoint agents -During a promotional trial period starting from January 6, 2025, through June 30, 2025, organizations with 50 or more Microsoft 365 Copilot licenses automatically receive 10,000 queries per month for agents in SharePoint. This trial gives users without Copilot licenses access to create and use agents. As a SharePoint admin, you can disable this trial access using the [SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/introduction-sharepoint-online-management-shell). View the [Trial Agreement details](/legal/microsoft-365/in-app-trials-terms-of-service). +During a promotional trial period starting from January 6, 2025, through June 30, 2025, organizations with 50 or more Microsoft 365 Copilot licenses automatically receive 10,000 queries per month for SharePoint agents. This trial gives users without Copilot licenses access to create and use agents. As a SharePoint admin, you can disable this trial access using the [SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/introduction-sharepoint-online-management-shell). View the [Trial Agreement details](/legal/microsoft-365/in-app-trials-terms-of-service). ## When will the trial access become available -The promotion trial goes into effect January 6, 2025, and remains active until June 30, 2025. As agents in SharePoint roll out, tenants will be eligible for this promotion. You as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) or [more](/microsoft-365/admin/add-users/about-admin-roles) can disable trial access at any point during the promotional period. Tenants that are eligible for the promotion see a message bar on the Copilot Admin page in the Admin Center. +The promotion trial goes into effect January 6, 2025, and remains active until June 30, 2025. As SharePoint agents roll out, tenants will be eligible for this promotion. You as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) or [more](/microsoft-365/admin/add-users/about-admin-roles) can disable trial access at any point during the promotional period. Tenants that are eligible for the promotion see a message bar on the Copilot Admin page in the Admin Center. ![Screenshot of the Copilot Admin page in the Admin Center.](media/agents-sharepoint/admin-center-promo-message.png) @@ -38,7 +38,7 @@ The promotion trial goes into effect January 6, 2025, and remains active until J Beginning in December 2024, you, as a SharePoint admin, can use the [SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/introduction-sharepoint-online-management-shell) to manage access to the trial for users without Copilot licenses. -You can manage the trial access to agents in SharePoint by following these steps: +You can manage the trial access to SharePoint agents by following these steps: 1. If you haven’t, update to the latest version of the SharePoint Online Management Shell 1. Run the following commands: @@ -56,7 +56,7 @@ You can manage the trial access to agents in SharePoint by following these steps